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Workplace Issues
Thread TitleThread QuestionPosted ByPost DateReplies
writing a proposal for creation of a new position Does anyone have experience with writing job proposals? I'm toying with the idea of asking my boss if we could create a contract position (no way would she go for permanent) for the duties I have in mind. They are currently being done on a rotating basis with higher positioned (and higher paid) people. I feel this is a waste of resources. The duties are low scale: mailing out documents, collecting and sorting incoming mail, and scanning. Rose 8/22/2013 7:40:46 AM1
Job responsibilities I need your assistance. I have an employee who has been talking about retiring for about 2 years now. She is constantly asking another employee how to do some of her job responsibilities that she has been doing for more than twelve years. After she has been shown repeatedly how to do things - she still can't seem to get it! I have told her to write the steps down if she can't remember them. The other employee who she keeps asking in finding it her to do her job with all of the questions and interruptions and has complained to me. Does anyone have any suggestions on how I could handle this issue? Thank you so much. Laura 8/21/2013 8:26:03 AM0
too much stimuli for one person? When my coworker is out (and she is a dedicated, hardworking professional who deserves vacation etc), I am left alone to work at a very busy front desk of a hospital operating room. Phones are ringing off the hook from operating rooms, patients, patient families, other staff etc. People are coming to the front desk: patients, family members of patients, staff with a request. I find this too overwhelming to handle on my own. For example, a nurse called to get an appt time for a surgical patient and I had to ask her to call back in 15 minutes. There was just too much activity. I was prioritizing in my mind: getting patients checked in for surgery and addressing family concerns about their loved ones in the OR take precedence. My boss refuses to help me. If I were to approach another coworker for help, they would refuse, saying that they are not able to leave their post. When I worked there the other day I was very flustered with everything that was coming at me at once. While I was ple... Judith Probber 6/15/2013 8:01:36 PM7
Cubicle Etiquette, Respect, & Awareness I work for a fairly small company (40-50 people) where most of the staff have their own office. There are a handful of us, though, who work in cubicles and life in an open work space can become quite noisy as people are walking and talking throughout the office (I'm sure some of you have probably experienced this). That doesn't bother me so much; I chalk it up as being a part of the everyday office environment. What drives me insane are my fellow cubicle dwellers who don't know the difference between a business and personal environment. They sit on the phone and talk to their family and friends ALL DAY. Not only that, but they're EXTREMELY LOUD. I've seen some who shop online ALL DAY LONG. There's even a person here who clips their fingernails and toenails in their cubicle. It's truly unbelievable. I'm wondering what I should do about this or IF I should do anything at all. All of the noise from the personal phone calls and the constant need to dodge flying toenails have become v... Anonymous 2/25/2013 12:31:15 PM10
Improper/Unprofessional Office Grammar I am an Executive Assistant working for a male dominated company/field. A young man was recently hired as an assistant to the Marketing Manager. My office is next to that of the Marketing Manager and the new hire sits in a cube just outside of my office door. He is in the process of taking over the marketing duties that I was once responsible for so I have been training him. My complaint is his use of the word Hey rather than Hello when sending emails to vendors and managers at our other locations. The word "hey" seems very casual/slang to me. He also routinely uses the phrase "what's up" when answering the phone or answering requests made by anyone in the office including his manager and owners of the company. Just wondering...is this now the new way of communicating in an office environment? I would like to say something to the Marketing Manager but this doesn't seem to bother him and he has really taking this person under his wing and seems overly sensitive and p... Debra 1/7/2013 3:46:29 PM21
Privacy Policies Recently a member submitted a question regarding privacy policies pertaining to health records in the workplace. The issue was whether or not an employee is obligated to disclose their health information if the employee chooses not to obtain health insurance through their company. After receiving valuable input from fellow members, the member decided not to disclose the information. After the decision was made not to disclose health information, it was discovered that the member’s boss had already provided written information regarding the employee’s health history to an insurance broker. This information was obtained from casual conversation between the employer and employee. Our member feels that this was a violation of privacy, but the member’s spouse believes that any information provided to an employer by an employee, regardless of how the information is obtained, is fair game and the employer can use it as he/she sees fit. As a follow-up to the original question, we would l... Anonymous 6/12/2012 8:20:00 AM8
Personal Relationship Problem My boss' live-in girlfirend works here, and questions everything I do constantly - from meeting times, locations and attendees to content of presentations, travel arrangements etc. Now I'm getting second-hand instructions ("we spoke last night and he said he wants blah blah blah"). I don't feel I can say anything to either one without jeopardizing my job. He's created the monster by giving her an all-access pass to what happens in his office. I make really good money but I'm irritated and insulted every single day. It's not just me - many others have this complaint and are also too afraid to speak up. Time to just call it a day and move on? 6/4/2012 2:25:28 PM2
Lunch at your workarea or lunch in the breakroom? When I first started my current job I was part time so I only got a 15 min. paid break. I also worked another job so depending on my schedule for the day I would have to eat my lunch on my 15 min. break. I ate lunch at my desk one day and my boss informed me that we shouldn’t eat at our desks because we are on the front lines. We work on the 1st floor of our building and have visitors and coworkers down our hall all the time. But my boss will eat in their office at their conference table (hiding behind a wall so no one sees them). Their other thoughts on lunch are that we all shouldn’t go at the same time if possible (someone should be there just in case). We had a new person start in our department a year and half ago and I told them this. So they eat at their conference table almost everyday (I think so that someone will be in the office in case needed and so they are proving to our boss they can be that person. I also think because they don’t like to socialize with others). I'm... Annoymous 5/18/2012 9:57:27 AM0
Continue to “Grin and Bear It” or time to move on? I received a promotion about a year ago at work and I now work for one of our Vice Presidents. Most of the time, I absolutely LOVE my job. However, in the last few months I’ve noticed that my boss isn’t the person I thought he was. He is sneaky and just flat out disgusting. Just to give an example he cussed me out one day when I wouldn’t come into his office when I was on a phone call with our CEO. (who also works in our office) I have had a few other issues with him and he makes me very uneasy to the point that I have gone to HR about him. He doesn’t give me a lot of work to do – and the things that he does give me I can have finished in about an hour or so. I’ve been helping our CEO’s Executive Assistant with her workload and that has kept me pretty busy. I think he has noticed and he doesn’t like it. Now, if I’m helping her and he asks me for something – I go right away and do the thing that he has asked me to complete and then I will go back and help her. The other people that I w... Anonymous 5/10/2012 10:44:07 AM8
Common Courtesy Does no one have common courtesy anymore? Or respect for your fellow team in your department? I have a team member that can’t tell me (I’m an executive admin.) until there is only one form left that they need some. Yes I’m suppose to check it every once and awhile but if you are in the folder all the time can’t you tell me when there are like five left. Granted it’s going to effect them more then me if they actually need one. Then they asked me to take care of something (that they generated) and I said sure. Then went and took care of it but never told me. I went to go take care of it and it was gone. REALLY? They listen to their voicemails on speaker phone. They dial on speaker phone. Which another employee in our building asked me about because they past by our offices. So this other employee took it upon themselves to say something to them (it didn’t help). They also worry about things that are none of their concern. Like I make the IDs for our business, more then once they’ve wo... Annoymous 4/20/2012 2:22:46 PM0
Personal health information required for third party? I work for a small nonprofit, which has never been able to get healthcare benefits for employees. The director is now looking into it. All FTE employees (two, soon to be three) have just been given a form we're required to fill out completely to be mailed to a person whose title is "consultant" at an insurance brokerage firm (not an insurance company) that doesn't list their employees on their website. The form requests confidential information usually provided only to a doctor or other healthcare professional. We are to fill out and mail this information regardless of whether we will take advantage of the plan or not, AND regardless of even whether the director and board decide to purchase health insurance for employees! I don't feel comfortable **at all** providing my sensitive health information to a total stranger at a company I don't know and who is not even a representative of an insurance company. I didn't request this benefit, and I won't use it as my wife's in... Patrick McKenna 3/26/2012 9:42:40 AM9
This is totally off the wall -- but I have to ask this question Are the 'professionals' in your office as incapable of learning how to use the phone system or computers and other equipment as the ones I've experienced lately? These people ask for all the bells and whistles and latest and greatest additions for everything from the phone system to the postage meter and then can't seem to learn how to use them - e or their retention is zilch because they have been shown repeatedly how to do things - and still they can't seem to get it! And how I pity the guys in IT - they have to deal with this DUMBNESS on an hourly basis! It totally amazes me - yes, admins are supposed to be the 'eyes and ears, the helping hands' for their bosses -- but are you supposed to be their BRAIN as well!? Sorry -- I just had to vent a bit -- but there are days when I feel like I've discovered the Land of Dumb and Dumber! Office Person 1/27/2012 11:16:05 AM12
Advice Workplace Issue I have an employee who is a senior and has been with the company for over 10 years. She does not have the ability to pay attention to detail. Alot of small errors. We recently had an upgrade and changed the way we process our paying our invoices. She has been trained and has to be told over and over how to get around in the system. She will not right anything down. She has questioned me on how to do a procedure that she has been doing the same way for years. I do not know if she is having trouble with her memory. Should I ask her to provide us with a "Fit for Duty" report from her doctor. Thank you Serena Laura 1/21/2012 5:50:47 PM2
New Employee - The Honeymoon is OVER! A new person started in my department. They were very nice & worked well with others for about the first 5 months. Then while questioning me about something that was already in place stormed out of my office & said I won that one. It has continued if they ask me anything & don't like my answer they storm or give me the evil eye look. I have found they are rude to other employees (even sort of snotty). They seem to carry over my head that they have more experice in our line of work always telling me they know how to do this & how to do that. But yet has stopped asking questions about our department & how we do things & I feel has had too many iffy areas. They also seem to not complete a project until they have to. And things that are common sense for our department they miss. They help employees in my "area" even when I'm sitting at my desk & could help. I finally mentioned to my boss about the helping employees stating that I think you should se... Annoymous 12/27/2011 3:31:46 PM6
Office social 'events' or contests being turned into beer fests Why do your office functions have to be contests . . . and with beer? Can't you just have a potluck during the lunch hour? At our office, we have several functions throughout the year, none of which have beer. (Definitely not allowed in the workplace due to the liability.) One of our staff members even organized a swap where folks brought kitchenware they did not use and everyone had a chance to take something home. We have even done this with children's clothing, cookies during the holidays, etc. Our office is relatively small (40) but we always have tremendous participation be it for a baby shower, Halloween, or a scrapbooking session. Carole Loeb 10/10/2011 1:58:37 PM0
Office social 'events' or contests being turned into beer fests HR has been attempting to do some group social things during working hours -- many people are interested - and we had a cookie bake off - which lead to other 'challenges' such as a chili contest. That event got hijacked by a director of the company - who changed the time of the contest from lunch to later in the afternoon so that they could all drink beer - NOT what the majority wanted, but what can you say to a 'person in a leadership position'? Now they want some more contests - but some (women) in the office are not likely to be participating because the timing of these contests are not for lunch but for 'late afternoon' which means - you guessed it - beer. I'm NOT against alcohol - but this is NOT enjoyable - and if you want another reason to keep out of these 'events' - this director also appoints himself chief judge - and rigs the results to benefit HIS people. What to do???? Office Person 10/5/2011 3:00:49 PM9
Would YOU want to know? I joined a new department in January as the Administrative Coordinator. I have five direct reports, one of which is completely overwhelmed/overburdened, one that chose to leave rather than put up with my "rules", one that requires training and direction, and two that are... to put it mildly... troublesome. The administrative staff in this area are perceived very negatively by the people they support directly, colleagues in other units in the department and various other departments they are required to interact with. While there is some deficiency in training and base skillset compared to units I have worked with previously, I truly believe most of this negativity is due mainly to the two troublesome individuals' attitudes and lack of abilities, and to the fact that little structure, guidance and support has been provided to the entire group in the past. Different members of the unit have been treated differently in the past, so there is some animosity amongst co-work... Anonymous 5/18/2011 4:53:52 PM8
Workplace Issues I think your best approach is to ask her to generate a docment that list out her responsibilities. You may want to mention that you would like to attach it to her performance review or that your obtaing this for a report your compiling for management or whatever the case may be. I was asked, "What to you do?" many times by my bosses and I just listed it out. In retrospect, it was a lot and ironically, I was never asked that question again. In fact, workloads shifted and I had less responsibilities. :) You could also be direct and state that phone time should be handled away from the desk/work area and this could be a new instituted policy. Best! Deeya Tauzin-Richard 4/14/2011 1:11:41 PM1
Seeking Advice Hello I have an employee who is always complaining that she can get her work done because she is so busy. But, when I walk by her desk she is always sending text message. Do any of you have any ideas as far as tracking her workload, maybe a form. Do you think that it would be unreasonable to ask her to write down what she does daily. Thank you Laura 4/14/2011 6:35:55 AM10
New job just in time? I had been unhappy in my job for some time and have been looking, although not too strongly since Summer. There have been lots of closed door meetings that were kept from me, even though I work for the top executives. I gave my two week notice on Monday because I've secured another position. After that, they started giving me things to type, about secret meetings they had been having--in the open. Today they mentioned they wanted to have a company meeting on Monday. When word came out that I was leaving, most of the employees freaked out. I guess I made more of an impact that I thought. Its looking like they won't be replacing me, which kind of tells you why I'm leaving...questionable business decisions...Most of my tasks were leftovers from five other people that left...now to put THAT on someone else who is already overwhelmed?! Anyway, with whatever news comes out on Monday, I'm fearing that people are going to think that I deceived them, that perhaps I had inside i... Anonymous 10/14/2010 7:50:19 PM1
Bosses Day If you and your coworkers really appreciate your boss, I'd go with the card and a gift card to a restaurant. If he is not an especially good boss, I'd just go with the card. Deb L. 10/14/2010 11:41:46 AM0
Bosses Day I work for the owner of the company...I am not inclined to give a gift for bosses day to him. However, I usually acknowledge the day with a funny card. Some coworkers want to collect money and give a box of chocolates and a gift card to a restaurant. What are your thoughts? Theresa Miles 10/13/2010 12:53:46 PM18
Seeking Advise!!! If you are still having those feelings of quitting then, by all means, do so (YOUR GUT INSTINCT IN USUALLY NEVER WRONG). You'll find another job where you will be treated with respect...this is the one you want to keep! Deeya Tauzin-Richard 9/24/2010 8:18:54 AM0
LinkedIn - NOT! Clearly, the bottom line here is you do not trust the person. Therefore, you've already answered yourself....don't join the LinkedIn site soley because other in your office are doing it. Do something that feels right for you! Deeya Tauzin-Richard 9/24/2010 8:14:22 AM1
Should I choose not to become "Linked In" with someone I don't trust? Just received an e-mail requesting that I become linked in with someone here in the office. Her 'comment' was: since you are someone I ttrust...." and I wanted to immediately reply - :but I dont trust YOU!" For reasons too numerous to go into, I don't want to become 'attached' to anything or anyone who is 'linked' to her - she is not trustworthy,ethical, etc. and I fear being linked to her in any way! What would you do in this case? She is probably going to be 'linked' to me with others in the office - but that' as close as I want to get! Office Person 9/23/2010 10:56:58 AM10
Does anyone have to get their boss(es) lunch daily? I was just wondering what other admins daily tasks are. When I worked in the fashion industry the personal tasks were endless...picking up lunch everyday, filling up coffee cups, packing houses to move, checking p.o. boxes, picking up drycleaning, feeding cats, etc. Gizzy 8/4/2010 11:03:41 AM13
Seeking Advice Tough as it seems, always remember that you're meant to be there for a reason. I've learned more from a difficult situation than from a pleasant situation. Learn what you can and explore other options. Most importantly, practice stress management. Best of luck to you! Eileen Dunbar 8/4/2010 10:24:17 AM0
Seeking advice!!! I started back to work after 10 years of being a stay at home mom. I found a job, finally, after 2 years of looking. My job has turned into a nightmare. I started this job June 22, 2010. The man who owns this place is 90 years old. There are 6 offices above the shop, and they are literally ( I am not exaggerating) piled and stacked with 40 to 50 years worth of papers. Whoever he had working here did not file anything, left stuff piled everywhere. My first day at work - was almost my last. This man has made me cry on several occasions. I have never been spoken to the way he speaks to me. I spend half my time going back behind him picking up and finding stuff that he has lost because he can't remember where he's put it. (Including my paycheck on two occasions) He brought an order that I wrote for him and lectured me for 20 minutes about how to write 5's and S's. Then to add insult to injury, asked did I "want him to buy me a letter book so I could practice". ... Elizabeth Rhoades 8/4/2010 8:19:36 AM21
Incentive Program Thread Question: My company has implemented an incentive based program. I am currently representing the administration site and trying to determine 3 goals to choose from that are easily tracked. I have already presented a cost savings in supplies, but the amount of money the percentage would save, was very small. Also we are in the middle of construction on a new building, where all three of our locations will be in one, so the goal can not be building related expenses either. Please help...throw some ideas out there for me, even if they seem silly. sgarland 3/31/2010 8:50:41 AM9
Looking for an Administrative Assistant position in Rockland NY or Northern NJ Hello, My position was eliminated in January 2010 so I am now looking for a job, preferably in Rockland County NY or Northern NJ. My background is in marketing, but skills are transferable to almost any office type setting. Any comments or suggestions are greatly appreciated. Regards, Joann Joann Sugrue 3/3/2010 11:09:09 AM1
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