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InDesign question I am working on a phone directory (names and extensions of employees), using InDesign. It is set up on an 8.5x11 page (3 columns), so there's a name, then.............., then a four-digit extension number. Example: Pitt, Brad..............1111 How do I use the Tabs so the numbers line up evenly? Thanks. Anonymous 9/1/2010 1:59:46 PM3
Applying a color format to a word document. Hello. I know how to apply color to the background of an entire document. I have a document that has a color stripe on the right side only. Would someone please let me know how to do this? Thanks in advance for your help. Victoria Chronister 8/30/2010 2:11:52 PM9
Need an Office Assistant I am a Senior Executive Assistant within a fast-paced growing firm. I support the EVP who managings 95% of the company's business and reports directly to the President/CEO. I am currently seeing a Leadership Development Coach and she is encouraging me to develop a business case to my boss to demonstrate why I would need a part-time assistant. I have a very busy job with various levels of responsibility, mostly handling confidential information, as my boss grows, I would like to grow and I know the challenges I will be faced with as the Company grows. Has anyone ever developed a business case for seeking an office assistant? I know the basics I need to include (objectives, initiatives, justification, etc.). Jdog 8/30/2010 2:01:41 PM2
Microsoft Outlook & Mail Merge Hi! Has anyone ever created a mail merge using Outlook? Is this possible? I need to send an email to over 50 people but I don't want to have to send the same message 50 times (yikes!). I'd appreciate any help you can offer. Thank you! Anonymous 8/26/2010 1:44:36 PM15
Professional Administrative Handbooks Hello, Are Administrative Assistants still using professional handbooks? If so, please let me know what latest version I should purchase. Thanks to all! Irene Scott 8/19/2010 1:35:13 PM4
Taking meeting minutes Does anyone have a book you use as a reference to answer questions you might have come up when transcribing minutes? Or, do you know of a company that puts on training in different areas I could attend? The Chair of our committee changes yearly and they each seem to have their own way of doing things. I never know if some of the things need to be included in the minutes or if it's not necessary. I want to make sure I'm doing them properly, but these different chairs sure do confuse me and make me question myself! Thanks for any information you can give me. Anonymous 8/19/2010 9:16:32 AM12
Standard Operating Procedure Does anyone have a written Standard Operating Procedure for answering telephones at your place of business? rwalton 8/12/2010 9:15:42 AM9
MS Office 2003 Word and Excel Questions Hello Everyone, I am working in MS Word 2003 to create a long form. Please let me know where I can go to get a quick demo on how to create forms in Word. I have read the articles but I need a demo. The same applies to Excel 2003. I have to create a legal size form in Excel, and want to know where I can get a quick demo on how to create Excel spreadsheets as well. Also, how can I contact Mr. Excel? Thanks to all! Irene Scott 8/10/2010 8:44:50 AM7
IPOD, ITUNES, and WEBSITE BUILDING I'm looking to purchase a medium priced IPOD, do you have any recommendations? Is it easy to download music? If so, how do you? Also I'd like to build a website, does AEAP provide instructions on this procedure? I thank you for your assistance. Mary Anna Thompson 6/27/2010 3:08:51 PM2
Resume format highlighting experience/achievements I am an AA with over 30 years of CEO support. I have had no success in recent job search as I think my routine resume format highlights my age while downplaying accomplishments. Does anyone have a good format and/or samples which will help refocus my resume and get me noticed in this tough employment market? Need to Refresh 6/23/2010 12:34:14 PM6
How critical is it to have had travel planning experience? I'm looking for a new job as a senior level administrative assistant but I do not have experience coordinating domestic and complex international travel arrangements or visa/passport processing. How critical is it to have had this experience to feel qualified for this position level ? Do I need to ignore these job listings that ask for this experience or can I talk my way through it by saying that I'm a quick learner and I'm sure I'd catch on? What special skills do I need to be able to coordinate travel...or is it more a matter of having past connections so you can get the best price? Thanks. Terry Killian 6/22/2010 9:53:47 PM9
Peoplesoft Does anybody use a program called Peoplesoft? What is it and how does it work? Nancy Gargiulo 6/11/2010 6:07:55 AM6
University Administrative Assistant Hi, I am wondering if anyone can give me any tips on transitioning from being a legal assistant to an administrative assistant at a college or university. I haven't been successful in securing any job interviews even though I continually emphasize in my cover letters that the essential tasks require the same skills - prioritization and organization. My current job duties are preparing correspondence and legal pleadings, scheduling, performing legal research, and file organization/maintenance. I use Microsoft Word, Lexis-Nexis, and Westlaw. I'm not experienced with Excel or desktop publishing. I appreciate any advice. Anonymous 6/7/2010 5:44:54 PM10
Job Description for Administrative Assistant Hello We are currently thinking of rewriting a job description from Executive Secretary to Administrative Assistant. If anyone could send me a copy of their Administrative Assistant job description, I would appreciate it. I am currently the Executive Secretary to the CFO of a school system, but would welcome all Administratiave Assistant job descriptions. Thank you. drieth@lorain.k12.oh.us Doreen Rieth 5/19/2010 8:37:03 AM1
Executive Assistant needed I am currently the Personal Executive Asst to the CEO/President of a growing, thriving company here in Houston, Texas. Today, the Sr. Executive Assistant announced that he has taken a job that is closer to his home, so his last day is May 14th. This means that I am now going to be supporting 3 additional very, very busy Executives with travel, scheduling, calendering, etc. My boss keeps me busy 10-11 hours a day as it is. Our company is experiencing growing pains in a bad economy, but it is due to the type of business that we are in. Anyone in the Houston area who is interested in a position as an Executive Personal Assistant to the Sr. VP of our company, please reply to this post and we can get in touch as soon as possible. I am looking for someone now! Frantically, Cathy Catherine Zapalac 5/4/2010 8:59:45 AM5
Weekly 5 - 15 Report I work for a non-profit company. I've been asked by my manager to start keeping track of the tasks that I do, and submitting these reports to her regularly. She had a meeting with me today and explained the pressure that she is getting from other dept directors/managers to use me as an administrative assistant. For this reason she wants me to start doing a "weekly 5 - 15 report" of what I'm doing, so that she has something to go back with to her directors. I’m an Education Coordinator. Due to budget cuts, we lost our administrative assistant. I’ve assumed half of her responsibilities, while still having to do my own. I compile and track regulatory/compliance data for analysis and my secondary responsibility is to provide logistical support for all the trainings that my dept facilitates. I’ve also been randomly pulled to assist two other dept directors with their misc. administrative needs. Now, a third director wants me to help. There is absolutely no way that... Leticia Espinoza 4/15/2010 2:41:53 PM8
Asst. Needed ASAP - IL - O'Hare Area Description OMS National Insurance Co. (OMSNIC) is a market-leading, financially secure specialty insurance company. We insure over 80% of the country's oral and maxillofacial surgeons medical malpractice and are continuing to grow through our expanding subsidiary, Fortress Insurance. Conveniently located near O'Hare airport, our contemporary office boasts a friendly and supportive environment. We offer a competitive salary and extremely attractive benefits package including employer paid health and dental plans, 401K plan, deferred compensation plan, and a generous paid time off policy. We are looking for energetic and intelligent individuals to join our organization and contribute to its continued success. We are currently looking for a Compliance Filing Coordinator. Responsibilities: Prepares required regulatory filing for rates, rules and forms with state insurance departments Prepares initial correspondence from regulators for inquiries regarding rate, rule and form... Dena 3/26/2010 1:27:38 PM0
Transitioning to a New Office Hello Everyone, I learned this week that my boss is retiring and that he has made arrangements for my position to transfer to another state agency. I am pleased that he thinks enough of me to secure my job security; however, I have mixed emotions because I'll been an administrative assistant in this position for 20 years. Please let me know your thoughts about how I should plan to transition to my new position. I don't know what I should plan to bring with me or what to expect. If you have had a similar experience, please feel free to pass along some words of wisdom and advice. Thanks to all! Irene Scott 3/26/2010 6:16:26 AM7
Navigating a Tough Job Market With a Medical History I'm approaching age 50...diagnosed with breast cancer...spent 2009 being treated with chemo, surgery, radiation...still receiving herceptin treatments through 2010...my "sick" days and vacation days were spent in treatment, other than that, I never missed a day from being "sick.” I joke that I'm the healthiest 'sick' person working for the company...the company I work for is struggling....as people are laid off or leave, it seems I am the one inheiriting their jobs, with little or no training. Previously, I wasn't busy enough, but now I'm sinking...ownership/management changes convince me the company will likely implode--decisions are inefficient, and without solid direction...Cancer has taught me that life is too short to spend 8 hours a day being miserable, but...How does a person who has age and medical diagnosis against them navigate an almost impossible job market to pursue opportunities that are more fulfilling? I know it's against the law to "discriminat... Anonymous 3/9/2010 12:44:03 PM7
Social Networking Resources Hello, I want to use social networking such as LinkenIn, Twitter, Facebook, etc., as a resource to find employment. I am in need of any resources, books, etc., that can assist me with how to use social networking for the novice. Thanks to all! Irene Scott 3/9/2010 5:23:48 AM3
How to address unemployment period Hi everyone, hope you can help me. Everyone in this forum is so helpful and I hope you can give me some input or advice. I lost my job over a year ago. The company I worked for went out of business. I had been with the same company and same boss for 15 years. I was so deeply sad and cried for months and then I went into a deep depression. I still can’t think about the wonderful job I had without crying. It seemed like it happened yesterday. I have not worked for the past year and half. I’m just now starting to feel better where I can actually submit my resume for a job. My question is what do I say in a cover letter to address the fact that I have not worked for 1 ½ years? My resume stops at June 2008. I have excellent skills, great experience, wonderful references and my job history is solid. I’m a great worker and any company would be fortunate to have me working for them. I just registered with an employment agency and the recruiter told me that he re... Anonymous 3/4/2010 12:28:21 PM11
Cover Letter question The company I worked for closed and all employees were laid off in 2008. I am currently job searching and submitting my resume. While job searching, I have been working at occasional temp jobs since November 2008. My questions: (1) Do I indicate on my resume that I've been temping since Nov 2008? (2) Or, do I mention in my cover letter that I am temping? If so, how do I word it? Thanks very much. Anonymous 3/2/2010 10:03:08 AM10
College Degree vs. High School Grad - wording I am an Administrative Manager hiring a PT admin under me. This person has to be extremely well organized and also should have executive level experience. I would prefer a college degree, but it is not necessary for the job. I’m just wondering the best way to post the job without eliminating the words “college degree”, but making sure people know that we will hire a high school graduate with the right experience. Any suggestions would be helpful. Kathy J. 1/26/2010 12:47:39 PM18
Event Planning Software Hi everyone! I plan about 20-25 meetings a year, which include city/state selection, hotel selection, controlling housing forms (hotel reservations) for the committee members, logistics, dinner planning, sightseeing etc....I'm looking for a good, user friendly software solution to help me keep all of this organzied in one place. Any suggestions? Kathy J. 1/15/2010 7:07:02 AM5
Ideas for Keeping Your Boss on Task During A Conference Hello, We are planning a two-day Governor's Conference this month. I am looking for ideas for keeping my boss on task while he is presenting; conducting plenary sessions; hosting receptions, etc. Please let me know how you have managed this task. I don't want to give him a lot of paper to carry around or read from. I'm thinking about flash cards, or 1/2 sheets of paper, etc. Thank you! Irene Scott 12/3/2009 9:11:56 AM4
Gift for Boss Does anyone have any ideas on xmas gifts for their boss. My boss doesn't like us to spend a lot of money on gifts - and after many years I am at a loss as to what to give him. Thanks Kim Trout 11/20/2009 6:44:10 AM5
Salary/Hours Another question. BTW - thank you for the 2 responses I received yesterday. For those of you on salary - what are your hours, do you skip lunch sometimes do you go home early, what if you work 9-10 hours 1 day, can you work 6-7 hours the next if work is slow. Does anyone have flexibility as a professional being EA for 20 years? What is the current norm for a EA to a high level professional? Diana Russell 11/17/2009 8:18:37 AM14
Executive Assistant Title Is this worth discussing, or debating? I was hired to be the executive assistant to the President/CEO of the company. However, months into the job I found out that I assist the executives of the company. This is fine for me - keeps me busy if the President doesn't keep me busy. Issue: My boss the president changed my title from EA to the President/CEO to "Executive Assistant". My email address signature was changed and business cards were changed. This is not a big deal - title that is. But, if I quit or was let go - I would hate to lose the experience that I did assist the President for so so X many of years. The company might list me as just "Executive Assistant" If you look at the job market - most companies request that you work for CEOs/Presidents for at least 5-10 years. I would like to preserve the title that I have worked for in my career. Anyone have any advice? Diana Russell 11/16/2009 2:16:50 PM8
Tent Card In the past I have typed the first/last name of the attendees, with their company's name below the name and if I can get a copy of their company's logo, I would add that to the upper left hand corner of the card. Charmaine Bather 11/16/2009 9:32:28 AM6
Professional Looking Tent Cards for High Level Executives Hello, I have to create professional looking tent cards of names of people who will be sitting at a reserved table for our upcoming conference. Please share your ideas about how to make the name cards look professional. Thank you! Irene Scott 11/13/2009 12:19:41 PM5
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