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Working from Home

Hi Everyone, I was wondering if any of the members have the option to work from home and if so are there any rules/policies attached to this? We are in the beginning stages of discussions with possible offering this option but want to make sure we're covering all aspects of "what ifs" before we offer it to the group. Thanks so much!

Submitted by: Kathleen Grinnell

 

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There may be some legal rules regarding working at home and it might be beneficial to check with the Department of Labor regarding those. Are their OSHA requirements, dedicated work space requirements, etc Debbie on 7/19/2017 12:33:12 PM
Thanks to everyone who replied! These are great guidance points and a good direction from where I can begin. We have a consulting group and a functional group and the consulting group has more flexibility with regard to working from home. We're trying to make it more equitable. Has anyone found people that have taken advantage of the work from home policy and are spending more time doing other things around the house than actually accomplishing work? Or, has the EA who has been working from home relied on the rest of the team who works within the office for additional support (scanning, getting signatures, etc.)? I do not want to add a burden to other EAs when they are already have little bandwidth. Kathleen Grinnell on 7/11/2017 2:42:55 PM
Hi there. Our company has over 500 employees and we have remote workers, who are only in one day a week, and teleworkers who work from home two days a week. The remote workers have to sign a agreement, and the teleworkers have to get approval from their manager, and if performance becomes an issue, one or both days will get taken away (this goes for remote workers and teleworkers.) Kathy J. on 7/11/2017 7:30:47 AM
Hi Kathleen; We started a 3-month pilot program with a few select employees. By doing the 3month pilot program first it helped each department work out any kinks to the program prior to rolling it out to all staff. Here's a list of requirements employees must agree to prior to entering our telecommuting program. 1. Have a job within the company that can be performed from home as determined by your supervisor and Human Resources. 2. Be an employee with above average performance and a minimum of one year of service. 3. Have an appropriate work environment within your home for work purposes. This area must be free from distractions and background noises preferably a private office with a door. Your workstation must be ergonomically correct and comfortable for full work days. 4. Supply your own computer workstation with necessary operating systems to connect with workspace online including high speed internet access. You will be responsible for the maintenance and upkeep of your computer system. 5. Provide your own phone line where your work calls will be forwarded to. The organization will reimburse you for any long distance telephone charges incurred in accordance with job responsibilities. 6. Ensure the protection of proprietary company and customer information through locked cabinets and desks and password protected access to computers. Please do not print out any protected information from home. All printing of this information should be done while in the office. The organization will not supply printers, cartridges or printing paper. 7. Work 7 hours a day within our core operating hours of 7:30-5:00 and communicate regularly with your supervisor and work group using phone, email and video conferencing. 8. Work with supervisor to setup a schedule that you adhere to during the 3 month trial period. Any changes to this schedule would require supervisory approval. You may be asked to modify this schedule if the department needs change or in-office coverage is needed. 9. This pilot program will run from _______ through _______, but can be discontinued at any time for any reason by Organization. You will be asked to work 2 days from home and 3 days in the office for the trial period. After this period you will resume your regular office schedule until a formal policy decision is made on telecommuting. Hope this helps! Nilsa on 7/10/2017 12:02:15 PM
Kathleen, We have many telecommuters within our organization and we have them sign a Telecommuter Agreement, which outlines expectations as well as what the organization is willing to pay for, including, but not limited to: Internet, mileage, supplies, electronics, etc. It outlines scope, remote work location, confidentiality, terms, eligibility, compensation, income tax and expenses. All these should be addressed so both parties understand what each is responsible and liable for. I hope this information is helpful. TinkS on 7/10/2017 11:17:18 AM
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