Hi! Has anyone ever created a mail merge using Outlook? Is this possible? I need to send an email to over 50 people but I don't want to have to send the same message 50 times (yikes!). I'd appreciate any help you can offer.
Thank you!
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1. Select ?email messages? under Document Type.
2. You also have the option to select ?Outlook Contacts? under Select Recipients.
3. When finished writing your message, and you hit ?Complete Mail Merge?, Electronic Mail is the option that comes up.
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Anonymous on
8/30/2010 7:39:15 AM
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If it's just a message you want to send, you can create a "distribution list" in your contacts (file, new, distribution list) and then send one message to all.
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Arlene Kiste on
8/30/2010 7:19:52 AM
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Doing an Outlook mail merge is the same procedure as doing a Word mail merge with a few tweaks:
1. Select ?email messages? under Document Type.
2. You also have the option to select ?Outlook Contacts? under Select Recipients.
3. When finished writing your message, and you hit ?Complete Mail Merge?, Electronic Mail is the option that comes up.
Warm regards,
Joyce Zimmerman
Assistant Vice President
Administration
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Anonymous on
8/27/2010 11:27:00 AM
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All you need to do is save the email in Word, then, clean it up to remove any addresses, etc. you don?t want to send. Save it and then you can use it in a mail merge.
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Anonymous on
8/27/2010 11:26:02 AM
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Type your email addresses in list form or in Excel. Add a semicolon to the end of each address (do a find and replace .com with .com;). Cut the list and paste into the To: line in Outlook. Outlook will do the rest.
Practice first using your work and personal email addresses. If you can do this with two addresses, you can do this with 50.
Good luck.
Joe
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Anonymous on
8/27/2010 11:25:14 AM
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One way is: If everyone listed on the meeting invitation is included in the mail merge; then choose reply all from the Outlook invitation.
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Gloria Holmes on
8/27/2010 11:01:24 AM
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Go to CONTACTS in your email
On TOOLS, click Mail Merge...go from there
When you are in Word, there exists a tool bar at the top of the page that allows you to pick the people you want, just as in a regular mail merge.
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sgarland on
8/27/2010 8:56:45 AM
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I would suggest using a distribution list in Outlook. This will create a new contact in your address book. You can use it over and over again as long as you keep the contact list up to date. You can then type directly into the email or you could attach a file to the email.
I use this for group meetings, etc. to send out reminders. It is a wonderful tool.
Good luck
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Jodie Ostmeyer on
8/27/2010 8:56:01 AM
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This is the easiest way I've found - especially if most of the people are already in your Contacts list:
In Outlook, go to
CONTACTS then select
FILE then select
NEW then select
DISTRIBUTION LIST
(NAME THE LIST WHEN THE BOX COMES UP so you have this again if needed - let's say you called it 'COMPANY PICNIC'
THEN HIT 'SELECT MEMBERS" - your e-mail address book should come up - you scroll through this adding people you want on the list
Then you just save it - and go into New Messages, enter 'Company Picnic" in the To: section - it populates it with all the e-mail addresses - then type your message as usual - and send
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Office Person on
8/27/2010 8:54:33 AM
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If you don't need to insert merge fields, you can simply create a distribution list to send out the message. Go to File - New - Distribution list, then click on the Members icon and your contacts list will come up. You can add them to your distribution list and type in any new names and email addresses that you don't have in contacts already.
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Anonymous on
8/27/2010 8:53:15 AM
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Yes, you can! First, use the help function in Outlook. Type in Contact Mail Merge and a full set of instructions for your version of Outlook will be displayed.
Good Luck!
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Diana Drysdale on
8/27/2010 8:50:26 AM
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There is a wonderful way to do that. In Outlook select "contacts ". On your tool bar select the "actions" tab. Select "new distribution list" and create the list there. You may use the "add new" feature, or if your company has a global listing of employees, choose the "select" button and choose from your corporate list. Save this group in your contacts and initiate your e-mail from there. Hope that helps. I use that a good bit with groups of co-workers that I communicate with on a regular basis such as specific committee members. It is a time saver in the long run.
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Debbie on
8/27/2010 8:50:04 AM
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not sure if 2010 works the same as 2007, but I went to my Outlook Contacts, clicked on Help and typed in "mail merge using Outlook" and it gives step by step instructions on a mail merge. I've created many mail merges, but never as an email so not sure if it will work the same or not. Good luck!
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SLB on
8/27/2010 8:49:23 AM
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I have done a kind of mailmerge for emails using Excel and concatenation for the email addresses. Then pasted the email addresses into the email To: box
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Inken Purvis on
8/27/2010 8:48:03 AM
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I should also mention that I'm using Outlook 2010. Thanks!
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Anonymous on
8/26/2010 1:57:43 PM
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