Does anyone have a book you use as a reference to answer questions you might have come up when transcribing minutes? Or, do you know of a company that puts on training in different areas I could attend? The Chair of our committee changes yearly and they each seem to have their own way of doing things. I never know if some of the things need to be included in the minutes or if it's not necessary. I want to make sure I'm doing them properly, but these different chairs sure do confuse me and make me question myself! Thanks for any information you can give me.
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Hello. The two links (below) may be useful. The first (Wikipedia) outlines format, what should be recorded, etc. The second provides guidelines as well as information from ?Roberts Rules of Order?
http://en.wikipedia.org/wiki/Minutes
http://chapter.vc.ons.org/file_depot/0-10000000/0-10000/1337/folder/14081/Minutes+Guidelines.pdf
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Anonymous on
3/15/2011 11:43:07 AM
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Hello. The two links (below) may be useful. The first (Wikipedia) outlines format, what should be recorded, etc. The second provides guidelines as well as information from ?Roberts Rules of Order?
http://en.wikipedia.org/wiki/Minutes
http://chapter.vc.ons.org/file_depot/0-10000000/0-10000/1337/folder/14081/Minutes+Guidelines.pdf
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Anonymous on
3/15/2011 11:42:55 AM
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I am Rhonda Scharf, and I do teach a one-day course on Minute Taking Made Easy. Clearly a lot of you have taken the class, and I thank you for the recommendations. The Office Professional/McMurry isn't co-sponsoring it with me at this time - but I am still teaching the course. I do offer public sessions (Boston/Minneapolis in November 2010 - others in 2011), and I come into companies all the time to teach the admin staff (if you've got 10 interested, let me know!)... but yes, if it will matter in two minutes, two hours, two days, two weeks, two months, two years then it must appear in the final copy of the document. Think that this document is for corporate history. It is not a record of who said what (not verbatim), but a summary of what had impact on the discussion/decision. If you are interested in attending one of my classes, either email me directly, or check out www.MinuteTakingMadeEasy.com Rhonda@on-the-right-track.com . Tell me you are a fellow AEAP member and I'll offer you a discounted rate on the program.
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Rhonda Scharf on
8/26/2010 6:34:07 PM
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THANK YOU SO MUCH for all the great advice everybody! Looking forward to checking into all your recommendations!
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Anonymous on
8/25/2010 10:31:10 AM
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In short, Minutes are to record actions, not necessarily what was said. However, each circumstance may be different. You can hold a brief meeting with the incoming Chair, show them the format of the minutes from the previous year, suggest improvements or changes and decide together on what format should be implemented.
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Anonymous on
8/24/2010 5:30:22 PM
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I have found that minute taking changes from committee to committee. I take minutes for several and although my format stays pretty much the same as we have a standard template in this organization, the information content differs. I generally state the topic being discussed and use bullets to list specific points. Under each topic/discussion I add an Action/follow-up section where any specific actions or votes are documented. This is also where members of the committees can look to see if they were assigned a task. Hope this helps.
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Debbie on
8/24/2010 2:29:02 PM
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I used a book ?Mina?s Guide to Minute Taking: by Eli Mina.
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Anonymous on
8/24/2010 12:27:57 PM
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Just fyi, the Minute Taking Made Easy classroom workshop is currently unavailable. The next webinar is scheduled for October 12th. To register, go to http://cpestore.mcmurry.com/?controller=product&product_id=577&sourcecode=AEAP.
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Anonymous on
8/24/2010 12:06:45 PM
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I have taken staff meeting minutes for years, but the meetings were not formally conducted. In preparation to advance in a job that would require a more parliamentarian structure, I am reading "Robert's Rules, The Complete Idiot's Guide." I have found it easy to read and enjoyable. I went to Amazon.com books and read comments on Roberts Rules of Order. Many people recommend reading both Roberts Rules of Order and a supplementary book first, like the Idiot's Guide, as an introduction.
I have attended Rhonda Scarf's class "Minute Taking Made Easy," but it did not go into great detail on the parliamentarian structure.
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Anonymous on
8/24/2010 11:34:41 AM
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I took this workshop presented by Rhonda Sharf and found it extremely useful. It gives examples of various methods to record minutes. It also gave me the confidence to change the format previously used and improved me efficiency as noted in my annual review. This workshop is designed for the inexperienced through very experienced minute takers. www.minutetakingmadeeasy.com
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Dale Blass on
8/24/2010 10:12:42 AM
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Go to The Office Professional.com for information on an upcoming Introduction to Minute Taking Webinar on October 12, 2010. Also other information on this site regarding minute taking.
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Kathy on
8/24/2010 9:54:12 AM
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Officially, get a copy of "Robert's Rules of Order, "IN BRIEF" at your local bookstore to have on hand. But really, you should get with your Chair of the Committee every time they turn over. This happens to us yearly. I type the minutes Using an OLYMPUS RECORDER and then show it to our Department Head for any edits/clarifications, then we send it to the Chair of the Committee for their editing (if the Chair wants to do that or if you have constant changes from the Chair). After all 3 of us have seen it, it then is distributed to the Committee at their next meeting. Keep it as short as possible as it does not have to be word for word. Topic, Action and who made the motion bassically along with attendance.
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Julie Minegar Stasi on
8/24/2010 9:52:43 AM
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I went to a wonderful class on minute taking by Rhonda Scharf [Rhonda@on-the-right-track.com]. In the course she said to only include items that will matter one day, one week, one year etc. in minutes. It was a one day course.
I hope this is helpful.
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Shannon on
8/24/2010 9:52:02 AM
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