I am currently the Executive Assistant to the President of a Hospital and we are looking to restructure our Admin support group (i.e. Receptionist, Secretary, Board Secretary). I am in the very fortunate position of having the best boss in the world and he is allowing me to work part-time as the Board of Directors Secretary after I have my baby. So, I will have to replace my position as Executive Assistant as well as modify the job description to take out the Board repsonsibilities. What I was wondering is if anyone has a job description that is specific to Board of Directors Secretarial duties they could share. It doesn't have to be specific to healthcare. Also, I'm looking for a job description on Receptionist duties and general administrative assistants. I actually do it all right now and we've realized that we need more resources and people to split these duties out.
Submitted by: Jessica Brown
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Yes, it always takes more to replace one of us when we leave. Good luck
with your little one!
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Anonymous on
8/26/2008 1:35:04 PM
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Marketing, Recruiting and Public Relations Secretary
Secretary III
Recruiting related
¨ Process requisitions for advertising and marketing needs
¨ Follow up on purchase orders
¨ Construct and maintain mailing lists if needed
Public Information, Publications and Print Shop related
¨ Process requisitions for advertising and marketing needs in PeopleSoft
¨ Follow up on purchase orders
¨ Construct and maintain mailing lists
¨ Deal with contracts as necessary for signatures and transmitting
¨ Provide assistance with special events like the 6th Grade Essay Contest
¨ Assist BEAC and HEAC with budget requests
¨ Supervise providing campus signage for registration
¨ Provide proofreading services as required
¨ Maintain scrapbooks
General Duties
¨ Maintain records of absences
¨ Maintain records of credit card purchases and deal with credit card billing for the department
¨ Working with recruiting assistant, act as receptionist for department
¨ Work with supervisor on staff meeting schedules and minutes
¨ Maintain office supplies
¨ Maintain department filing system
¨ Maintain office records including records of computer purchases, maintenance work orders, and equipment
¨ Handle chargebacks for all areas
¨ Perform other duties as requested
Qualifications Required:
¨ At least 5 years directly related experience
¨ Ability to communication effectively
¨ Knowledge and expertise with English grammar and punctuation
¨ Knowledge of and experience with Microsoft Office Suite
¨ Proven organizational ability
Qualifications Preferred
¨ Associate degree in related field
¨ Experience with PeopleSoft accounting process
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Anonymous on
8/22/2008 10:39:05 AM
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I am Executive Assistant to the CEO of a mid-sized YMCA, including all board responsibilities. I can email you my job description. Feel free to contact me at kfritz@stpeteymca.org
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Kim Fritz on
8/18/2008 8:46:03 AM
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I am an Administrative Assistant for local government here in Concord NC. I have a job description for Admin Asst. if you would like it. How do I get it to you. I can email it today if you response before 4:30 EST.
Michele L. Davis
704-920-3205 (work)
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Michele Lynn Davis on
8/12/2008 12:04:51 PM
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Dear Jessica, Below is part of my job description under Governance.
Specific Function: Staff Support to the Board, Governing Council, and Executive Committee.
Responsibilities and Performance Expectations:
Provide effective staff support to facilitate the on-going work of the AAAHC Board, Governing Council, Executive Committee and HCI Board. Evaluation is based on performance in each of the following areas:
-Develop the conference call/meeting agendas in consultation with the Executive Director, President and/or Chair.
-Provide staff support to the Board, Governing Council and Executive Committee during their conference call/meeting.
-Organized and distribute materials for Board, Governing Council and Executive Committee in preparation for their conference call/meeting.
-Provide timely and complete follow-up on all actions and requests by the Board, Governing Council and Executive Committee resulting from the conference call/meeting.
-Drafting of conference call/meeting summaries, minutes and reports.
-Special requests by the President, Officers, Board Members and Member Organization Executives.
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Jackie Brunn on
8/12/2008 11:48:21 AM
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We've recently reworked many position descriptions in our County agency. If you like, I can forward them to you. You can contact me at 703-324-7827 or susan.donovan@fairfaxcounty.gov with your email.
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Susan Donovan on
8/12/2008 11:47:05 AM
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