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Outlook - Reminders

My boss would like Outlook, to populate a list of his important meetings for the day. As a reminder, popping up in the morning for him to see. My emails tend to get "lost" in the mix.. Is this possible? If so, any suggestions on how I can go about setting up?

Submitted by: Anonymous


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We have worked very hard to eliminate catering. We feel that spending money on unnecessary meals is taking money from the pockets of our customers and could be better spent enhancing the services we provide. If a meeting must be scheduled for lunchtime, participants are encouraged to bring their own lunches. There are still some catered events and must be approved by the division director and/or vice president. Debbie Shumans Anonymous on 11/1/2011 2:08:00 PM
In Outlook Calendar, right click on the date and time you want the event to begin. You can create an appointment, event, or meeting. They are similar but each has options unique to the type of event. Create your recurring appointments (meetings) and with each, set the reminder to pop up so many hours beforehand. If (s)he has a series of meetings back to back, stagger the reminder options so they all pop up at the same time. Bottom line: Calendar, create recurring appointment, set reminders. While you're learning to create and manage appointments, you'll be tempted to click on the lock button (private) which makes the appointment "read only by owner". Don't do this as the only person who can undo it is the person who owns the mailbox. "Private" is your boss's option, not yours! Have fun! Anonymous on 11/1/2011 2:04:06 PM
When you schedule a meeting or when he puts a meeting on his calendar, under the options ribbon he can list the time he wants a reminder to pop up. For example, 1 week before the meeting, 1 day before the meeting, 4 hours before the meeting, etc. If he sets the reminders for 10 hours before the meeting starts, he should have reminders for all meetings that are scheduled between 8 a.m. - 5 p.m. This would trigger Outlook to send reminders at a time when he would not be at the office (late evening hours or midnight); thus, when he arrived at 8 a.m. each morning he would have a list of all of his meetings for the day. For evening meetings, he would obviously need to tweak the reminder to maybe 12 hours before. Anonymous on 10/31/2011 2:21:27 PM

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