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Interview Questions for Admin/Exec Assistants

I've been asked to interview/pre-screen some candidates for an admin role reporting to one of my boss's direct reports. Can anyone help with questions to ask/guidelines to follow? I've never done this before...thanks.

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The book Knock Em Dead has an entire section on how to prepare for interview questions. It could be beneficial to review the common questions that interviewees are prepared to answer. Mary Beth Isaia on 2/14/2008 12:54:07 PM
Recently we held interviews for an Executive Assistant position. I was on the interview panel and we developed a list of questions. If the person who requests this information would email me, I'd be happy to forward my list. My email address is Submitted by: Geraldine Anonymous on 2/14/2008 12:50:19 PM
The first time I chaired a committee for interviewing was great! Your experience will be too, because you are viewed as being capable to handle this important task! We use behavior-based questions (not yes/no); our HR department has made available a hiring manager's handbook and an interviewing committee handbook (both are very helpful); as others have posted -- check w/your HR dept. I would be happy to send you a list of questions we pull from. My E-mail is Also, for an assistant position, we have "round 2" interview where they have to complete 2 or 3 exercises -- writing, software, internet -- to evaluate their skills. Hope this helps, Kathy Kathy Mikell on 11/20/2007 5:11:27 PM
Congratulations! The management of your company looks to you as a model of our profession. Work with HR on what questions NOT to ask, then develop questions that will filter out the people that are of your level and caliber. Try to find someone like you in professional attitude, and skillset. My guess is they look at you highly enough that they want another you.! Anonymous on 10/27/2007 5:21:36 AM
I have a list of questions I use as well. If you would like them, please email me at I don't see anywhere to attach anything in here. Andrea Ryba on 10/26/2007 5:14:01 PM
First, start by going to your Human Resources Department to see if there are sample questions already completed for the position you have to fill. Next, request copies of all of the applicants job applications and resumes. Found out what the minimum qualifications, education and work experience needed for the position. Pull all of the resumes that meet the qualification for the job. If there are no sample questions on file. Schedule a meeting with the person you are filling the position for to find out what specific qualities he/she is looking for in order to fill the job. From your meeting, create a list of questions that will help you find the right candidate. Conduct your pre-screenings and forward the best candidates to the admin. deesea on 10/26/2007 1:11:59 PM
Good on you for reaching out. Interviewing can be very intimidating the first time around because I think we all believe there are right and wrong ways. There aren't in my opinion - simply your way. Rather than suggesting what you should ask - I would encourage you to consider what you should NOT ask. In today's world, there are things about people's lives that make us instantly want to help and become closer to or distant ourselves from them. Any question that drives that sort of feeling would probably be ill-advised at this juncture. Kids, family, spouse, etc, should be avoided. If the candidate doesn't get the job, than any question which could have led to that decision, and over which they have no control can be grounds for dispute. As to what you should ask - remember that this person wants you to screen this candidate because you will be called upon to work with them over time. Ask scenario questions that let you know whether this person has a good head on their shoulders. Maybe ask them to prioritize a few things. If they are physically there, have them do a couple things on your computer so you know that they can actually do what they say they can do (remember to allow for nerves in your consideration of their performance) but if someone says that they are a wizard at MS Word, but can't find the icon on your desktop - you know to probe a little further. In all, this peer (as you also report to your boss also) has done you a great service showing that they value your opinion, believe that your input will support them in making their decision and finally that your professional carriage is sufficient to adequately represent them and the company. Good for you and enjoy this opportunity - it is a promotion that carries no additional money but will provide support and respect in a relationship to anyone hired for this position. Jaisend on 10/26/2007 12:35:16 PM
That is something that our Senior Management Team has asked me to do several times. I came up with 3 pages of questions that I ask each applicant. I'm not sure how to attach that document, so if you would like to email me, I would be glad to share that document with you. Good luck. Kathy Haskett Administrative Supervisor Anonymous on 10/11/2007 7:28:05 AM

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