Is there a way to get a transcript on an employee without them knowing and for free? We don?t require that you show proof of your education when applying or accepting a job, however I think we should. I work in HR and we keep track of when we do in-house trainings for employees and they can also bring in copies of trainings, etc for us to put in your file for reference. The reason I?m asking is we hired someone that the job required a degree and they said they have one but the fishy part is their resume says only one year.
I know the tread right now is to not put years for schooling because ?they might age discriminate? but if you are going to put one year why not put both?
Submitted by: Annoymous
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I don't know the legalities of privacy laws, but just in general and common sense of life, if you have to find out something about someone without them knowing about it, I think there is a trust issue, which isn't beneficial in any relationship. I would have a difficult conversation with the person, ask them to produce the transcript. If the result is they don't have a degree, then they don't meet the job requirements and I believe termination would be in order.
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Anonymous on
5/31/2012 6:30:51 PM
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You can pay for a background check that includes verification of education. It's not inexpensive, but it's reliable.
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Patrick McKenna on
5/31/2012 1:53:18 PM
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You can verify a degree by either contacting the university's records office by phone or webpage. Many universities use an online service that verifies records for employers for a small fee. Normally, if you speak to someone in the records office they will confirm graduation but they will not send a hard copy unless paid for. Your HR department may want to consider requiring the employee to contact the records office to send a copy of the transcript when a position requires a degree.
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Stephanie Danesie on
5/31/2012 1:52:56 PM
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If a position requires a degree, whether it is a high school or college degree, we require the person to bring in their actual diploma and/or transcript to prove that they have completed the necessary courses required for the job. This is one of the conditions of their employment. We instituted this policy several years ago and also made current staff produce documentation for their personnel files that are kept in HR.
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Judy Cruea on
5/31/2012 1:52:04 PM
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Typically transcripts are only released by the signed consent of the student. This is due to privacy laws. I think most firms that require a degree, will have the information confirmed with the university/college before hiring. The degree itself is not usually confidential, however, the remainder of the academic record ie. courses grades etc is. If you are skeptical, contact the Registrars Office of the institution that allegedly awarded the degree to see if you can confirm it.
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Rose on
5/31/2012 1:21:17 PM
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