My immediate boss has a limited space in his office. 1 main desk, 1 for the computer attached to the main desk. 1 chair for him, 2 other for the guest a, 1 small table, 1 two-layered drawer (on top the personalized printer) and 1 medium size cabinet - all filled up. On the floor are lots and lots of magazines, files, portfolios not being touched for a long time. In my opinion they are not in use or active whatever. I heard him says to keep for future reference. Can anyone help me? Any idea where is the best place to keep them? and how will I maximize the limited space if I had to keep it inside his office? How do i segregate them?
Submitted by: Lurkspur
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I had the same situation with limited space and unlimited magazines, portfolios, etc. I created a database table in Access and organized all by title, date, author, subject, page, etc. The reading material can then be stored in another location and pulled when necessary. This should also work in Excel should you not be familiar with Access.
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Anonymous on
11/4/2009 8:22:17 AM
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I had the same situation with limited space and unlimited magazines, portfolios, etc. I created a database table in Access and organized all by title, date, author, subject, page, etc. The reading material can then be stored in another location and pulled when necessary. This should also work in Excel should you not be familiar with Access.
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Anonymous on
10/20/2009 7:32:52 AM
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Thanks a lot for all your advises..love it.
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Lurkspur on
10/20/2009 3:40:11 AM
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Sort the piles by category and type and then by date. I use the magazine holders for magazines (you can get them a any office supply store). Sort the files and either file or archive. Get some archival boxes and file old files in the boxes. Keep a list of items in each box that includes dates the files were created. You could easily retrieve them if he needs something you have archived in a box if you keep the list handy for reference. Your office should have someplace to store archived files. If not, suggest they use Iron Mountain or some other company for records retention/storage. Good luck.
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Anonymous on
10/19/2009 11:23:13 AM
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Do he have wall space? Could you buy some magazine files (sometimes called "Princeton files) - one for each type of magazine and house them on shelves on the wall? I would also encourage you to go through the piles and just keep the last year of magazines. The rule is that if you haven't touched it in a year - do you really need it? Binders can also work - though you would have to hole punch each magazine and label them accordingly. Good luck - I work for a "keeper" too!
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DeDe on
10/19/2009 10:50:47 AM
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Can you scan them to a disk? Can you purchase a magazine display holder and have it hung on his office wall? My boss purchased a magazine twirling display stand. We keep the most current issues. Once they get too heavy, I remove the back issues and send them either to the lobby or the recycler. If there is an important article, he needs to flag it for photo copying and then pitch the magazine.
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Julie Minegar Stasi on
10/19/2009 10:46:50 AM
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